Enable Anonymous Download of All OneDrive for Business Files w/o MS Acct
For files located within OneDrive for Business, you have the option to share those files using 'guest' links — either for viewing or editing. Files like .zip archives and .PDFs automatically download using these links but guests are unable to download Office Online documents (e.g., .xlsx, .docx) even if they're accessing them using the guest links. They can view the files using Office Online but the option to download or 'save a copy' is unavailable unless you're logged in using a Microsoft account.
This concept is incredibly confusing for the novice and forces me to perpetually play the role of the 'Microsoft evangelist' to try to convince people to sign in using their MS account (or create one if they don't have one) just so they can download the document to which they already have full access OR rely on other services (e.g., Dropbox) that make the sharing process infinitely-easier.
My hope is that the sharing process for OneDrive for Business becomes a lot like the sharing process in the personal version of OneDrive.
You can now download Office online files even if you’re anonymous.
This is an absolute necessity.. we used WeTransfer for years, we migrated to OneDrive for our email and office apps. We thought, how good would it be to use OneDrive and use it for large email attachments and not have to have another app. Now our staff are agitated because none of our customers like OneDrive links as they don't have a Microsoft Account and won't be forced into creating one.
The "thinking about it" post from Douglas Pearce is really just not what anyone is looking for. There's 400+ votes on here for this option and I am betting literally tens of thousands of people who've come to this page hoping to find an answer for this.
I run an analytics business using PowerBI, Excel, Access, PowerPivot and PowerQuery. I am in bed with Microsoft intentionally over competitors like Tableau and Qlick and whoever else.
Where this falls down for me is that I carve out spaces for my clients with sharing folders and I have on countless occasions been told about this issue unless I share something in a very specific way (and even then it doesn't always work). Needing to use Google Docs or Dropbox in lieu of a working solution for OneDrive or OneDrive for Business is really just absurd. Are Google Drive and Dropbox compromising security by allowing their uses to have the functionality they need and want to function properly? To hear comments in this thread, that's precisely what Microsoft thinks and it's beyond disappointing because it makes business owners like me seem disorganized and it frustrates my clients which is reflected on me, not you.
Please consider this a must-have, @Douglas. It's all over the internet on multiple threads on multiple sites over a period of many years. It should be standard in all OneDrive products -- personal, business or whatever.
I would love this functionality!
We need a solution for this problem.
Please, help us.
Here in my working place we're having these same problem, we simply can't share documents with our partners just because they're not part of Microsoft environment
I worked with a customer recently who was running into an issue that would be fixed by adding this exact feature to OneDrive for Business linked documents.
- Customer tries to add 50+ MB .xlsx workbook as OWA attachment and cannot do so. Only option is to add as ODfB linked document.
- Recipient gets ODfB link and clicks on it and by design it tries to open in Excel Online.
- The file surpasses the workbook size limit in Excel Online and gives an error that it can't be opened.
Since the .xlsx workbook can't be opened or downloaded the only workaround would be to .zip the file and share (which would then be automatically downloaded) or create a dedicated ODfB folder and share the same with the intended recipient.
Adding a download option for Office file formats would help solve this issue and make it more efficient to share large files through ODfB and OWA as well.
it would be a great feature and will improve massively the Onedrive usage I think and data would be more secure because all users would use Onedrive to send big files instead of other cloud services. Please do it. thanks
Microsoft is compromising our security because without this simple download feature staff will continue to use DropBox and Google Drive instead.
Bhakupar Kharsohtun commented
How long we have to wait for this?
Randy Slavey commented
We have been very excited about the security and compliance aspect of Office 365. To find out that we'll have to continue using DropBox and lose out on the ability to use the Security and Compliance dashboard on files shared with external people is disheartening. This seems like such a simple fix to allow downloading of files in Office Online for anonymous people the same way you do when a user is logged in.
Microsoft should not be making the decision on what they think is the best way to do something when it goes against all the standard acceptable practices used by other online file sharing programs. Make anonymous downloading an option and disable it by default if you like, but allow your customers to turn it on in the admin panel.
Drew Shannon commented
We're Office365 Customers for our company of ~100 people, so when we wanted to roll out a company-wide file management / sharing solution, we were ecstatic to see that we already had OneDrive for Business included in our subscription.
2 Hours into a pilot program to see if OD4B would work for our organization, we ran into this issue and it's a total dealbreaker for us. The ability to share files with external parties seems so absolutely core to any cloud-based file management system that we were shocked to see that OneDrive didn't have it.
Will take our $25k budget to Dropbox instead.
Just launched OneDrive for Business at my firm and immediately was met with complaints about clients needing to sign in to a Microsoft Account to download the files. Sharing files is the ONLY purpose of ODFB in our firm and so this lack of a feature effectively renders it useless. Nice to see someone from Microsoft respond, but it has been 5 months and still no solution.....
I found this by searching for a solution to this problem. I guess there is none. I am going to have to give up using OneDrive for Business because of this.
I'm trying to move users away from Dropbox and Google Drive to OneDrive for Business but without this download option it is an impossible sell and they are not keen to use it.
Suhas Acharya commented
Any plan on implementing the change so we can download MS Acct directly instead of PDF format?
Andre WOLF commented
Microsoft what are you doing ? 2 years now ...
Bhakupar Kharsohtun commented
We really need this. Just because OD4B does not have this basic feature we have to use hightail and dropbox.
It's been two years since this has been raised. How many of us have to continue using Dropbox before Microsoft adds this fairly basic function? Stop forcing people to sign into a system just to get a one-off file. This is a joke.
Can only repeat what other users have said. As a MS Partner we wanted to be loyal and move to OD4B replacing dropbox. After countless problems, support sessions (support tried to be helpful but couldn't of course fix product problems) we are moving back to dropbox. Effective filesharing is so critical to our business if quick right click in windows explorer of a file link to anybody (not forcing them to a MS account) does not work, respectively recipient can't download files the whole thing is unfortunately useless not to mention all the other problems that we had: files taking ages to load, unnecessary syncing & wasting of bandwith etc.
We are currently migrating to O365. Regarding Onedrive for Business, this is the number one issue our users run into. From a user perspective it is very confusing that OneDrive4B behaves differently depending on the type of the file that's being shared. In their experience the sharing features of OneDrive4B are currently simply broken. I shouldn't have to say "use dropbox to create and share a download link". Despite its many shortcomings, the "anonymous download link" is one feature that dropbox got right from the start. People have become used to this and are expecting this to simply work