Enterprise level management of OneDrive using GPO
I suggest you make OneDrive more “enterprise ready”. We are in the planning stages for moving user documents to OneDrive but there are glaring limitations compared to using Windows based local shares. Here is a list of requirements if we were to seek out a 1:1 match for what we do now:
1. Make all OneDrive settings controllable via GPO. Without it, deployment is a non-starter given the number of workstations that we need to visit.
2. Use a folder redirection method to access OneDrive as the default. Sync should be secondary. This will solve a few problems. One is with shared conference room computers. Now, everyone’s Documents folder redirect to a network folder. No matter where they are “Documents” is their documents. GPO controls (limits) sync to these shared computers. As OneDrive stands now, users will not have local access to documents. They need to be trained to visit OneDrive online and instructed on how to open documents locally. If we train them to sync Onedrive documents, the shared conference room computers will quickly fill up and run out of space. In a dirsync AD environment, the username and PW are the same as on O365 so it should be a small matter to make this redirection persistent without the need to load a web site and/or map a drive which all offers even more admin overhead and training issues.
3. Maybe the above request can help in a related way, but we would like the ability to scan to OneDrive from a copier. This cannot happen without significantly increasing admin overhead, or using options which are not ideal. Scan to email is limited to file attachment size so that’s out. Archaic mapping of drives manually and maintaining a persistent connection to OneDrive via the web interface is also out. Manually creating shares within the OneDrive local cache is also out as this too is too manual and prone to its own problems. The best method we can think of is to have some sort of FTP or otherwise UNC path to OneDrive to push up our scans. Ideally copier vendors would have an option to sync to OneDrive but we are not there yet.
Without the level of control GPO and other centralized management offers, it is tough to sell the benefits of this to the user base. Sure, the protection, security and other flexibility using the cloud is very compelling but it seems we have to take a significant step back in managing file storage and sharing resources to gain these benefits. Please consider the above for future enhancements of OneDrive for Business.
Michael Mardahl commented
I have created a solution for provisioning all the deaprtment files to users onedrive. please have a look at it here: https://www.iphase.dk/auto-mapping-office-365-group-drives-with-onedrive/
Stoller Krisztián commented
Before the days of cloud storage we had our own server and admins were able to map network drives to users.
Admins were able to be admins and give permissions to users (storage space, read only...).
Now with OneDrive only team work is supported but it's neglect Enterprise hierarchy.
In OneDrive for business there should be a way for admins to create shared folders separately from the users own folders. These folders should appear in the same way to every user (preferably not in the shared with me) and should be able to managed (create, delete, give permissions) by the Office 365 Business admins.
Do you have the setup steps with you that we can follow to setup GPO..