SYNC SHARED FOLDERS Without Duplicate Files!!
Right now, syncing shared folders is a NIGHTMARE because of the duplicate files it creates. This is unfortunate because it creates more work than it's worth. I understand this is currently a design limitation, but if it could be fully supported and implemented to support syncing shared folders, I feel businesses everywhere that use OneDrive would benefit GREATLY!!
This would allow users to access the files from the shared folder as they do now, as well as access the files from OneDrive cloud - and the changes would sync from either direction, thus allowing users in office and out of office to work together seamlessly.
Hi, folks. Sync’ing a shared folder to your PC or Mac should not create duplicate files. If you’re not seeing this behavior, can you reach out to support? You can report a problem from the sync client by right-click on the cloud.
Jim Carlson commented
I had a disc drive failure and had to stop onedrive as it was trying to start and sync to the corrupt drive. Fixed disk, recovered files with and placed onedrive in the same location as before. Had to re-define the drive location to get syncing to re-start. But instead of re-syncing it is making copies of exact same files appending a machine name to them.
HOW CAN IT GET IT TO ACTUALLY COMPARE FILES AND NOT JUST DUPLICATE EQUIVALENTS.
We finally gave up on onedrive, even we have an active subscription, it is not worth the time and hassle trying to set it up properly, because you simply can't make it work as it should.
Syncs are a nightmare (changing desktops and user files between computers all the time), sharing files is awkward at best (links are asking end user for the password and confirmation of the same through another link!?!), and creating duplicate user folders on the same PC is so irritating, it really makes our work falling behind heavily.
We got back to the old fashion way (copy-paste files and doing backups manually over the network), and we are back on track, way better and easier.
We are looking for the new cloud service now, so anything you can recommend that won't require weeks of hours and nerves as onedrive did?
Ryan Pirsten commented
I use DuplicateFilesDeleter. It is really friendly and helpful.
Robert Christian commented
My wife and I are trying to use OneDrive to work and share files. We have three computers (but two accounts) that are accessing the cloud service a desktop PC (mine), a laptop (my wife's), and a Surface (shared). Trying to keep the PC's sync with the OneDrive app can seem to be a nightmare. For some reason, whole folders have disappeared on my wife's laptop when you look at it with File Explorer (if you looked online everything was fine). I tried to sync but the OneDrive app in the system tray would say "Up-to-date) but the File Explorer icon would show folders still syncing. To fix the problem, I had to:
1) Quit the OneDrive app and reboot.
2) Rename the OneDrive folder to OneDrive-old.
3) Open the app and sign in again and let everything sync.
This all started when my wife asked me how to do something in Word in one of her documents. This was contained in a shared folder she would have created either on the Surface or the laptop and would have been a folder I would not touch. When she logged onto her laptop, the folder did not appear in her File Explorer. I could see it on my PC (I checked after) but it was frustrating for both of us because something that should have taken a few minutes became a several hour debugging project.
It would be great if the OneDrive App had some kind of resync all (shared) folders options. Something that would when you select it, it will clear your local OneDrive and rebuild it. This could include options to with download the files to the local PC or save space and download only files that were accessed by this PC in that last x days (I am assuming you can determine that).
I'm thinking that if the program recognized / referenced previous versions before creating duplicates it might be a solvable matter. Say, if a computer is shut down or loses sync, and a file is updated on the cloud, rather than the computer that was shut down upon resyncing saying "my version is conflicting with the new version", it says "my version was updated while I was away".
I'm not a programmer, but other companies like DB seemed to have figured this out. I hope MS figures it out too.
Multiple troubleshooting sessions with Microsoft and with company IT personnel has revealed at least one possible cause for duplicate files and potentially other undesirable behaviors of OneDrive. Specifically, we found that there were processes running on the machine which were attempting to backup or protect the same files as were being simultaneously handled by OneDrive. This was determined to potentially cause what the user perceived as "Latency" issues in the behavior of OneDrive. The latency had follow-on effects that resulted in undesirable behavior by OneDrive to duplicate files (among other things) resulting from file locks caused by the other programs. To fix the problem, we uninstalled the backup program with a favorable result (lower latency and fewer symptoms). It was at that point that we noticed additional latency caused by the security program. When the scheduled deep scan was cancelled, performance improved significantly and latency practically disappeared. My recommendation is to investigate simultaneous processes which could potentially cause file locks on synchronization. Those complimentary processes should have exception rules implemented which exempt (or at least delay acting on) certain OneDrive synchronization activities to prevent troublesome file locks. Conversely, OneDrive could be patched to accommodate the complimentary programs users (or their companies) tend to run on their hardware platforms / ecosystem.
Exactly the same nightmare with me, including trying all options to get o365 applications to save files locally. Used to work like a charm, but with the Dec 5th update, OneDrive started making a mess out of my storage by forking every other file into a version with the -DESKTOP-XYZ extension. Makes no sense to use OD at all as it more of an effort to keep my files sorted than to have the benefit of cloud storage.
I have exactly the same problem. It looks like something changed on OneDrive from November 2017 and the problems started. I did all the tests that user DavidT commented on and the results were the same.
Bob McKinnon commented
We are seeing the same problem here, users complaining about slow saves to their local synced folders and the duplicate files. It seem to start in December for us. I hope we get a fix soon or at least some guidance from MS.
Martin Rodriguez commented
Since last November I have been having real problems saving Office files to my OneDrive Folder or one of my Company's SharePoint Folders. (In all cases the Folders are synced to my PC)
Whenever I save a new Office file either to my OneDrive folder (Personal) or to one of my Company's SharePoint folders I end up with two copies instead of one. This is the sequence:
Open a New File. Save As to my OneDrive Folder on my PC. The file very slowly saves direct to the Cloud and at the top of Word it says 'Saved to OneDrive'. If I then make changes to the document and close it I end up with two copies in my OneDrive Folder on my PC - the second one being a duplicate with my computer name appended. This is the behaviour when there is conflict between versions edited by different users, but I am the only user. This is not expected behaviour and it is making OneDrive and Sharepoint unusable.
I have done some experiments with saving in different locations:
1. Open a New File. Save As to my Desktop. The file saves instantly and at the top of Word it says 'Saved to this PC'. This is expected behaviour.
2. Open a New File. Save As to my Dropbox Folder on my PC. The file saves instantly to the Dropbox folder on my PC and at the top of Word it says 'Saved to this PC'. This is expected behaviour. After the file has been saved to my Dropbox folder on my PC, the Dropbox sync engine detects the new file and uploads it to the Cloud in the background. This is expected behaviour and this is how OneDrive used to work. Each time I re-save my file Word updates the file in my Dropbox Folder on my PC. The Dropbox sync engine then detects the change and uploads the changes to the Cloud in the background. Once again, this is expected behaviour and this is how OneDrive used to work. At no time does Word communicate directly with the Cloud. Word saves to the Dropbox Folder on my hard drive and that is all it does. The Dropbox sync engine continually scans the Dropbox Folder on my hard drive and it uploads new files and changes to the cloud as and when necessary. OneDrive used to work like this too. It changed sometime last Autumn and I need to be able to make it work like this again.
3. As 2 but Save As to my Google Drive Folder on my PC. Exactly the same results as with Dropbox - everything works correctly.
These are the Options I have set:
In my OneDrive Options:
AutoSave Tab: All set to This PC Only.
Office Tab: Tick removed from 'Use Office 2016 to sync Office files that I open."
In my Word Options:
Save Tab: 'Save to Computer by default' is ticked.
Sounds like a winner to me!