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Feedback by UserVoice

OneDrive Sharing & Collaboration

Welcome to the OneDrive UserVoice. This is your place to suggest the features you’d like to see us add to OneDrive. We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy https://onedrive.uservoice.com/tos, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

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While we can’t guarantee any specific features or timelines, we will respond to every suggestion that gets at least 500 votes. Thanks for joining our community and helping improve OneDrive.

How can we improve sharing and collaboration in OneDrive across all experiences??

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  1. External Sharing

    I'm going to put it out there...external sharing is a huge pain point for OneDrive for Business. I hate to compare OneDrive for Business to Google Drive for Work but Google's implementation is far easier and streamlined - and in almost every case much more well thought out and implemented. In the case of external sharing specifically there are a few things I would love to see in OD4B:

    1. Share folders externally...anonymously. Currently you can't do this. You can share a file with a anonymous link, but not a folder. (yes, external sharing is turned on in my O365…

    122 votes
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    9 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Notify User when item reshared inside the organization

    There's this Set-SPOTenant powershell Parameter NotifyOwnersWhenItemsReshared, but the User only gets notified when a document is shared with a user outside the organization. A Microsoft Support call also confirmed this to be working as designed". Please make it also possible to be notified when a document is shared internally, so the owner of the document always has a overview who has Access to a file without having to look it up by himself.

    105 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  3. Unable to change the external sharing in OneDrive admin Center via Safari

    *English follows Japanese
    ■Title(件名):
    Safari から OneDrive 管理センターの外部共有を変更できない

    Unable to change the external sharing in OneDrive admin Center via Safari
    ***************
    ■Description(内容):
    Mac OS や iOS からブラウザーの Safari で Office 365 へアクセスした際に、OneDrive 管理センターの外部共有が設定できない。
    外部共有できるユーザーの範囲を指定する項目にて、変更する際の上下のバーが表示されず、設定を変更できない。
    他のブラウザーでは問題なく変更が可能なため、Safari でも早急な改善を希望する。

    Currently it is not possible to set the external sharing in OneDrive admin center via Mac OS/iOS Safari normally.
    Even though admins tried to select a specific OneDrive user, the upper and lower bars displayed when selecting the OneDrive user are not switched correctly and the admins cannot select the user.

    they cannot select the OneDrive user from the left pane because the pane…

    102 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. "Shared By Me" in OneDrive for Business

    It would be good if you could easily identify who has shared access to a file or folder.

    I would really like to see the a list of files that I have shared on OneDrive for Business. Please add a “Shared’ folder.

    We need a “Shared” view in OneDrive for Business similar to how OneDrive personal has.

    81 votes
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    11 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Shared Family folder

    I really miss a common Family folder from O365 Home, where we could put all contents, warranty papers, service contracts, invoices, photos etc, that we would like to share with all (and only) family members, without going through the standard share process every time or using a public link. I wouldn't mind if this would cost in reducing the private storage space.

    55 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  6. Implement the feature to enable next sync client to share with external users.

    *English follows Japanese
    ■Title(件名):次世代同期クライアントでの外部ユーザーとの同期機能について

    Implement the feature to enable next sync client to share with external users.
    -------
    ■Description_JP (内容):次世代同期クライアントでの外部ユーザーとの同期機能について、実装を希望。 

    I hope that OneDrive for Business's feature will enable the next generation sync client to synchronize with external users.
    -----

    49 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow Syncing of Files Shared with Me

    I would really like the ability to sync the files that people share with me to Windows Explorer like I can sync the documents that I share with others.

    It would make accessing them much quicker and I honestly don't understand why it isn't already a feature.

    48 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add default sharing option - People with existing access

    Currently we can not set a default sharing option to be People with exisiting access. Please enable this (sharepoint/onedrive).

    45 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Additional information (apart from name) on sharing

    We have a Problem on sharing documents with others.While entering a name in sharing page, some suggestions comes up.

    The problem is, that some people are named the same. For example some people are called Thomas Müller. On sharing all of them are mentioned and it isn't possible to see, which entry it the right one.

    It would be nice, if a user can see department or something else from Active Directory on sharing suggestion.

    44 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Shared With Me view should show files / folders shared from other organizations

    Shared With Me only shows files shared by colleagues within an organization. If files are shared from another organize they don't show up under the "Shared With Me" view. The only way to access files shared from another organization is to know the direct URL.

    42 votes
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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Sharing status in onedrive for business

    Weather we share files with internal or external users, sharing status shows only "Shared". It would be helpful, If it shows sharing type with text or any other visual indicator.

    The same status visual indicator in "shared by me" page and in windows explorer icon would help reviewing all my external access.

    34 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Sync App for Linux

    It would be awesome to have a native OneDrive sync for supported Linux distros.

    33 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow users to change OneDrive for Business sync folder name freely.

    *English follows Japanese

    ■Title(件名):OneDrive for Business 同期フォルダーの名称変更について

    Allow users to change OneDrive for Business sync folder name freely.
    -------
    ■Description_JP (内容):OneDrive for Business 同期クライアントを利用した際に、同期フォルダーの名称が既定で 「OneDrive - 会社名」 となっており、変更できない。「会社名」 部分を変更するためには Office 365 に登録している会社名を変更しなければならず、ユーザーが自由に同期フォルダーの名称を変更できるようにして欲しい。 

    When I use OneDrive for Business sync client, I am unable to change a sync folder due to its default name of "OneDrive - Company".

    I hope users to modify liberally a sync folder name because I need to change the company name registered in Office 365 in order to make a change for the part of "Company".

    29 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Adding Shared Files/Folders to OneDrive for Business

    We would like to have the ability to "add to OneDrive" for shared files on OneDrive for Business accounts, not just OneDrive personal.

    28 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Stop further sharing of file/document/folder

    As per my understanding when I share the file/document/folder with one user, that specific user can also further share the same file/document/folder with other users. It would be better if we can have this kind of functionality that when shared with any user, there would be an option that would allow user to restrict any further sharing with other users.

    27 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Prevent shared file to be deleted by other users

    When sharing a file from OneDrive for Business, users with edit permission can delete the file. They can open the document, click the top left breadcrumb to access the user's OneDrive where they can delete the file. I understand that technically, sharing creates a sharepoint permission etc... However from a user point of view, this doesn't make sense. You don't share a document from your OneDrive in the intend to let other people delete it. In an O365 group I understand but from it's personal space ? I have already multiple cases of people deleting someone else file and it…

    26 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow us to set expire date of sharing for any types of links

    *English follows Japanese

    ■Title(件名):
    OneDrive for Business の、共有時の有効期限設定について
    Allow us to set expire date of sharing for any types of links

    ***************
    ■Description(内容):
    すべてのユーザー" で共有した際に有効期限を設定することが可能だが、 "あなたの組織のユーザー" や "特定のユーザー" を選択して、社内のユーザーと共有する際、期限を設定できないため、機能の追加を希望。

    We are able to set expiry date for sharing with “Anyone with the link”, but this setting is not available for “Only people in your organization” or “Specific people” links.

    To improve security for sharing working in OneDrive for Business, please allow us to set expiry date for the sharing links with “Only people in your organization” or “Specific people” also.

    Thank you for your considerations.

    26 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Access Request Settings on file or folder level

    A User can configure his OneDrive so items cannot be reshared by the recipients of a file / folder or that Access Requests are being sent to an owner if they Arbe being reshared, see https://www.sharepointusecases.com/2014/11/managing-sharing-access-requests-sharepoint-site/

    Unfortunately, this Setting can only be configured for a user's whole OneDrive, even if only a few files need this extra Level of security. Please make it possible to make this Settings for particular files or Folders.

    25 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add albums shared with me to my album list

    When someone shares an album with me, it only appears in the "Shared with me" area of OneDrive, among other things this person shared, like folders and files.

    I think those shared albums should stay among my own albums, in the Photos area of OneDrive.

    24 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable uploading over 15GB size files to OneDrive for Business

    *English follows Japanese
    ■Title(件名):
    15 GB 以上のファイルをアップロードできるようにしてほしい

    Enable uploading over 15GB size files to OneDrive for Business
    ***************
    ■Description(内容):
    OneDrive for Business に 15 GB 以上のファイルもアップロードできるようにしてほしい
    (背景)
    ・1ファイル15 GB以上ある大容量の動画ファイルを クラウド上にアップロードしたい。
    ・現在、クラウドへのアップロードの上限が 最大 15 GBとなっているが、動画データの特性上、圧縮を行っても 15 GB 未満へ容量を低減させることが難しい。
    ・1 カットで撮影された動画などの場合、分割し、小分けにしてアップロードすることが現実的ではない。
    ・他の編集ファイルや関連ファイルとのリンクやデータの整合性を保つため、アップロードのために動画データに手を加えることは好ましくない。

    We would like to have the ability to upload over 15 GB size files to OneDrive for Business.

    <Background>
    -We would like to upload large video files over 15 GB to the cloud.
    -Currently uploading limit to the cloud is set to 15 GB. However, it is hard to reduce each video file’s size less than 15 GB even though…

    21 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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