When deleting and O365 Buisness user, make it easy to move the files/folders to another user.
When an employee that uses OneDrive for Business leaves the organization there should be an option to move their files to another employee (superior, replacement, temporary, etc.).
Instead of having to download and then reupload the files to another user, it should be an option during the user deletion to move the files.
We recently added the ability to transfer ownership to another user when deleting a user’s account from AAD from the M365 admin portal. If no entry is provided, the default will transfer to the manager. https://docs.microsoft.com/en-us/onedrive/retention-and-deletion
The manager or newly assigned owner will have the ability to sync that content or download and then move to a shared library or their own OneDrive.
Giving access for 30 days is not useful. I need a functioning admin portal that allows me to transfer data from one account to another. I can't count how many hours I have wasted downloading and uploading data in this current pandemic. This is a simple function that g suite and other systems have had for years get it together microsoft.
Preet Singh commented
Transferring ownership for 30 days isnt sufficient. Just look at how box or g suite do it, its as simple as clicking a button and all files move to the designated user once the main user is deleted.
It does not need to be needlessly complicated.
There should be an option similar to Google G-Suite. I delete a user there I check a box to transfer their Google Drive to someone else. All shares, permissions, URLs, etc all remain in place and continue to work.
Not having this feature makes it more difficult to justify using MS products over Google. Last I checked MS likes money. So get on the ball and implement this feature so you can retain your customers. We are entertaining migrating off of MS because of this. That's how much of a PITA missing the feature really is... But hey we only spend about 40K a year on O365... So we're a small fish in a big pons of MS revenue I suppose.
Admin, this is not addressing the issue, the issue is with downloading and uploading gigabytes of data, transferring ownership via the admin tool doesn't solve this.
What would solve it, the ability sync via the local network (lan), when setting up a new employee profile locally, it would then take the file copies from a local repository of the old employee, then the old employee profile could be deleted.
We never delete users from AAD/M365 portal. We are hybrid AD so everything is done on site.
With all the changes between the old and new looks of OneDrive, it is almost impossible now as an admin to give manager access to a former employees OneDrive. I can access the files very easy as an admin but then need to take manual intervention of the files to get them to the manager. I would like an easy way to delegate access to former employees OneDrives to their managers just like I can for exchange/mail.
Mike Bruce commented
It appears MS requires that the account be deleted before you can take any management actions in OneDrive. However, when employees leave our organization, we typically disable (not delete) their account. We then assign delegates to their Exchange (O365) mailbox, set an Autoreply message, and the delegates access to their user folders (home drives) on our file servers. I still find it difficult to understand why we can't take similar simple, quick and effective steps to transfer ownership of the OneDrive files. These types of shortcomings are why admins (like me) may use OneDrive themselves, but don't encourage the use within the organization. It is too difficult to manage the flows of temporary, seasonal, or retiring workers. I use OneDrive extensively, but when I retire, that's someone else's headache to migrate.
Dev Lunsford commented
As it stands, we can take ownership of a user's OneDrive, get into that URL and move the data to our own OneDrive or a subfolder in another Groups site etc (so you could have a site for archiving old data).
I'd like to be able to include another user's OneDrive to the Move/Copy target, so I could literally just get everything moved in the cloud from LeftUser straight to NewUser - even if I have to supply the new user's OneDrive URL manually and make sure I have admin rights, just being able to point to that location would solve this for me.
Neil G. commented
Randy, does transfer of ownership move the files/folders without alteration?
We need to retain without modification.
And this includes OneNote files which the current OneDrive move interface can't handle (it seems to just break the moved onenote)
Elmer Pong commented
This is a ridiculous flaw. It is so fundamental in what we do as Admins that I can't believe you don't have this ability. There should have been this ability to transfer ownership years ago. I cannot recommend my users to use OneDrive as opposed to Box without this.
IT admins need the ability to transfer ownership of OneDrive docs from one user to another easily where the new account takes over, ownership changes and the files are not automatically deleted in 30 days.
I have users that are not computer savvy at all and they get confused as to how to access their own account let alone trying to access, download to move account files elsewhere.
David Benet commented
This is crucial to partners trying to provide a viable service to customers when staff changes inevitably occur
One key need here is to retain shares\permissions. Right now I see the option to copy\move folders to my (admin) OneDrive or a SharePoint site, but currently those operations break permissions/shares. Box.com does this so easily!
Chris W commented
I'd take this in a different direction. The ability to move the user OneDrive folder into a Sharepoint site would be extremely useful.
For instance, I would use that to script a Staff Termination routing that would do the following:
Convert mailbox to shared mailbox
Remove Office license(s)
Move user OneDrive folder to Sharepoint site used for archived data
Mark Edwards commented
This is actually being rolled out now.
Dave Roberts commented
Are they still looking at it? Its been almost 3 years now.
Zach Anderson commented
My last company used Google in the organization...now that I'm back with a company using Microsoft O365, I cannot believe this isn't an out of the box feature. This should be a standard offboarding function when disabling employees from Office 365/AD.
It is a basic feature! when will this happen?
Andreas G. commented
Seems like a very good idea for a feature. +1 for this one :)