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OneDrive Security, Policy & Administration

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Welcome to the OneDrive UserVoice. This is your place to suggest the features you’d like to see us add to OneDrive. We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy https://onedrive.uservoice.com/tos, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

For support or issues with your account please submit your issue directly within the product.

While we can’t guarantee any specific features or timelines, we will respond to every suggestion that gets at least 500 votes. Thanks for joining our community and helping improve OneDrive.


  1. o365 Admins are unable to gain access to a user's OneDrive if they go over storage allotment for any reason.

    This can occur due to either their license being changed, or an unforeseen issue causing their OneDrive to fill up. In any case, when this occurs, it becomes impossible to gain access to that OneDrive unless you either modify their license, or storage allotment to no longer break this feature.

    11 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  2. Notify admins when a user’s OneDrive for Business storage reached the set storage limit

    *English follows Japanese
    ■Title(件名):
    OneDrive for Business の使用容量が設定値に達した場合に管理者に通知されるようにして欲しい

    Notify admins when a user’s OneDrive for Business storage reached the set storage limit


    ■Description(内容):
    現時点の OneDrive for Business では、OneDrive for Business の使用容量が設定値に達した場合の通知が、OneDrive for Business を所有するユーザーにしか届かないため管理者で把握ができない。
    OneDrive for Business の使用容量が設定値に達した場合は、管理者にも通知されるようにして欲しい。

    When users’ OneDrive for Business storage reaches the set storage limit, the notification will be sent to only users, not their admins. That makes it difficult for admins to manage users’ OneDrive for Business storage.

    For improvement of manageability, please notify admins as well when a user’s OneDrive for Business storage reached the set storage limit.

    Thank you for your consideration.

    10 votes
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  3. Getting list of all site collection admins for OneDrive

    Currently, there no way to fetch a list of all site collection admins of all OneDrive account. The only way to check it is by going to Admin Portal and checking it for each and every user.

    PowerShell (Set-SPOUser) allows to add new site collection admins to SharePoint sites and OneDrive. However, Get-SPOUser doesn't get the site collection admins unless the admin account is already site collection admin on the OneDrive.

    It would be great to have some way for admins to fetch a list of all site collection admins either using script or GUI.

    Thank you.
    BB

    10 votes
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  4. Allow us to set external address as destination of notifications

    *English follows Japanese

    ■Title(件名):
    SharePoint 管理センターにて、ユーザープロファイルの編集で "勤務先の電子メール" を外部メールアドレスに変更しても、SharePoint Online や OneDrive for Business からの通知メールが送付されない。

    Allow us to set external address as destination of notifications


    ■Description(内容):
    過去のご案内事例にて、今まで SharePoint 管理センターから、ユーザープロファイルの編集で "勤務先の電子メール" を外部メールアドレスに変更することで通知先を変更することが可能だったが、現時点で外部メールアドレスに変更してもメールが通知されない。
    Exchange の契約のないサブスクリプションのユーザーは、外部メールアドレスに通知が届かなければ何が共有されたのかわからないままである。
    本機能について機能拡充を希望します。

    We used to be able to change the e-mail address for notification from SharePoint Online or OneDrive for Business with entering external address into [Business email], but now the notification e-mail does not reach to the given address even though we change [Business email] section.

    Please put the behavior back to previous one, uses who don’t have Exchange subscription need to specify external address as the destination…

    10 votes
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  5. 10 votes
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  6. Add more details for the latest update information

    *English follows Japanese

    ■Title(件名):
    Microsoft の公開情報の "最終更新日" に、どの項目が更新されたのか分かるようにしてほしい。
    Add more details for the latest update information


    ■Description(内容):
    Microsoft の公開情報に、"最終更新日: 2019 年 ● 月 ● 日" と表示されているが、更新が実施された日にどの項目が更新されたのか分かりやすく記載してほしい。
    <参考情報>
    タイトル : OneDrive の新しい同期クライアントのリリース ノート - Office サポート
    アドレス : https://support.office.com/ja-jp/article/845dcf18-f921-435e-bf28-4e24b95e5fc0

    上述の公開情報は、現時点では "最終更新日: 2019 年 2 月 7 日"
    "Windows 更新プログラムのメモ" の最新のリリース ビルドは "Production リング : 18.240.1202.0004" : 2019 年 1 月 28 日にリリースされている。
    そのため、 "最終更新日: 2019 年 2 月 7 日" に最新のリリース ビルド以外の情報で何らかの更新があったことが考えられるが、どの項目が追加、削除されたのか分かりにくい。
    そのため、最終更新日にページ上のどの項目が更新されたのか分かるように改善をお願いします。

    It is very convenient if I can see which items are updated on last updated date.

    <Reference>
    Title: New OneDrive sync client release notes
    URL: https://support.office.com/en-us/article/new-onedrive-sync-client-release-notes-845dcf18-f921-435e-bf28-4e24b95e5fc0?ui=en-US&rs=en-US&ad=US

    According to…

    10 votes
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  7. Please remove the folder / files path by sharing of files or folders

    Hi, when I wish to share a file a folder, via Link, the other person who open my shared folder can see the whole path of my folders structure. See here the example https://take.ms/FJdda

    Same with Links, all folders direcotry is written in the text of the URL Link, see here: https://take.ms/BlzuX

    Thats a big BUG / Trouble, for everyone who needs to share only some folders or files, without any other information.

    10 votes
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  8. Change to the default setting of “Prevent downloads” when sharing files

    *English follows Japanese

    ■Title(件名):
    ファイル共有時の [ダウンロードを禁止する] 項目の既定値を変更したい
    Change to the default setting of “Prevent downloads” when sharing files


    ■Description(内容):
    OneDrive for Business 内のファイルを共有する際の "リンクの設定" 画面にある [ダウンロードを禁止する] 項目の既定値をオンにしたい。
    誤ってダウンロードを許可したファイルの共有リンクを発行しないようにするため、既定値を変更する機能の実装を要望します。
    When sharing files within OneDrive for Business, I would like the default setting for “Prevent downloads” to be “On” on the link settings screen.
    This is in order to prevent users accidentally sharing links that allow the download of files.

    10 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. I want a feature to view log of items deleted due to the expiration of recycle bin retention period

    *English follows Japanese
    ■Title(件名):
    ごみ箱の保管期限を過ぎて自動削除されたログを取得する機能を希望
    I want a feature to view log of items deleted due to the expiration of recycle bin retention period


    ■Description(内容):
    SharePoint Online や OneDrive for Business にて、ごみ箱の保管期限を過ぎて自動削除されたファイルを確認できる機能の追加をしてほしい。
    I hope a function that allows checking of files that were automatically deleted due to the expiration of recycle bin retention period will be implemented for SharePoint Online and OneDrive for Business.

    10 votes
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  10. About the number of days you can view in the “Usage” and “Activity” report function

    *English follows Japanese

    ■Title(件名):
    レポート機能の、""利用状況" と ""アクティビティ" の表示できる日数について
    About the number of days you can view in the “Usage” and “Activity” report function


    ■Description(内容):
    レポート機能の、""利用状況" と ""アクティビティ" の表示できる日数が、7日、30日、90日、180日と固定のパターンしか選択できない。
    正確な数字を割り出すのに不便であるため、表示およびエクスポートできる日数を、任意で設定できるよう、機能の拡充を希望します。

    You can only select pre-determined lengths of time (7, 30, 90 and 180 days) in the “Usage” and “Activity” report functions
    This is inconvenient when trying to view the right data, so please make it possible to specify the number of days arbitrarily.

    10 votes
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  11. Provide users additional details of OneDrive for Business error message

    *English follows Japanese

    ■Title(件名):
    OneDrive for Business のプロビジョニングが完了していない場合の動作について
    Provide users additional details of OneDrive for Business error message


    ■Description(内容):
    OneDrive for Business の領域が作成されていない、または作成が禁止されている場合以下のエラーが表示される。
    エラー:OneDrive はこのユーザーに対してプロビジョニングされていません
    "プロビジョニングされていません" のみではOneDrive for Business がどのような状況であるか分かりにくい。
    上述のエラー メッセージが表示された場合に、OneDrive for Business の領域が作成されていないことがわかるメッセージと、対処方法について詳細を表示してほしい。

    We see the below message when the space for OneDrive for Business is not created, or OneDrive creation is disable.

    Error: OneDrive Is Not Provisioned for this User.

    “Is Not Provisioned” is not user-friendly error message to understand details of situations, so that we would like you to display the additional message telling users the space is not created and how to handle this situation…

    9 votes
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  12. Global Administrator Audit

    The Ability to Audit Global Administrators when accessing users OneDrives via the "Get Access to Files" Option.

    9 votes
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  13. Prevent Download - Shared files - eg: .m4a files

    The option to prevent download of shared files only works on a select few file formats. If i upload an m4a file to onedrive and set it so no one can download it, users are still able to download the file.

    Google Drive have got it right - files that cannot be played in the browser cannot be downloaded to the user's device.

    9 votes
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  14. Disable "People in {Tenant Name} with the link"

    Allow organization admins to disable "People in {Tenant Name} with the link" sharing.

    In order to help maintain inter-departmental access controls it would be helpful to disable this link. This would be similar to the ability to disable "Anyone with the link" that currently exists.

    It is not uncommon for customer to Share Folders and inadvertently exposing content that is controlled through other RBAC methods. These links break those control models and impact OneDrive adoption.

    9 votes
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  15. 从电脑上删除文件夹同步优化

    当我在我的电脑上删除了一个文件夹,然后去回收站看的时候是一个文件一个文件删除的,如果我文件夹下面文件过多,这将对我整理回收站/或者从回收站恢复文件是很不友好的。

    希望可以和网页端一样,删除文件夹之后,回收站里面只是一个文件夹。这将会更友好

    9 votes
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  16. Let us use alternate libraries from the default "Documents"

    Inside Onedrive for Business, we are currently able to go to "Site Contents" and add additional libraries, which currently works for integrations with other products such as Dynamics 365, however we have been told that alternate libraries inside OneDrive are being deprecated and will no longer be supported.
    This decision to deprecate alternate libraries should be reversed for several reasons including the fact that it contradicts the existing limitations on the number of items that can exist in a single library.
    Let us continue using alternate libraries inside OneDrive for Business, as we need this to continue being supported going…

    9 votes
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  17. Add a personnel vault integrated password manager

    Everybody uses 3rd party password managers and now with personnel vault, one-drive it self can add a password manager making us dependent on one less 3rd party app.

    9 votes
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  18. Disable versions and set a version limit.

    Disable versions and set a version limit.

    • Set a global option that allows you to disable the versions or limit the maximum number of them, for example: 0, 3, 7 versions.
    9 votes
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  19. admin settings to change default document open behavior

    SharePoint has setting to change the default behavioor on document open.

    Admin can choose to open in online apps or desktop apps, at the collection level, and per document library.

    OneDrive lacks such controls in the modern interface.
    Global Admin does not have an option to choose the default open behavior.
    Individual users do not have a modern interface for that. Users have to go to Classic Settings and find the option 5 or 6 clicks deep to change it, which is not user friendly.

    Proposed settings:

    OneDrive Global Admin:

    Default behavior choices:
    Open in online apps
    Open in desktop…

    9 votes
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  20. Checking the view time of video files

    *English follows Japanese

    ■Title(件名):
    動画ファイルの閲覧時間の確認について
    Checking the view time of video files


    ■Description(内容):
    OneDrive for Business 上の動画ファイルを共有相手のユーザーがどのくらいの時間閲覧していたか確認できる機能を提供してほしい。

    We would like a way to check how long users have watched a video for on OneDrive for Business.

    9 votes
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